A clear explanation of the documents mostly used in construction, engineering, or technical project environments. These documents are essential for ensuring quality, progress, coordination, and compliance: 1. IR – Inspection Request A formal request submitted by the contractor to notify the consultant or client that a certain portion of work is complete and ready for inspection. Purpose: To get approval before proceeding to the next stage. 2. MIR – Material Inspection Request Submitted to inspect materials delivered to the site to ensure they comply with specifications and standards. Purpose: To approve the use of materials before installation. 3. Submittals Documents submitted for review and approval before execution. Includes: · Material Submittals · Shop Drawings · Method Statements Purpose: To ensure all work aligns with project requirements and specifications. 4. FIR – Field Inspection Request Similar to IR, but specifically for on-site inspections, often used for civil and structural works. Purpose: Confirm proper execution of work at the field level. 5. RFI – Request for Information Sent by the contractor to the consultant/client to clarify ambiguous drawings, specifications, or instructions. Purpose: To resolve design or scope conflicts during construction. 6. NCR – Non-Conformance Report Issued when work or materials do not comply with approved specifications or standards. Purpose: To identify, document, and correct mistakes or quality issues. 7. FCR – Field Change Request A document used to propose a change in the original design or scope due to site conditions or client needs. Purpose: To seek approval for modifications in fieldwork. 8. Pre-Qualification Documents Submitted by contractors or suppliers before bidding or project participation. Includes: Company profile Past project experience Financial strength Certifications Purpose: To prove eligibility and capability to handle the project. 9. Work Release Form Official authorization given to proceed with specific tasks or activities. Purpose: Ensures that no work begins without formal approval. 10. SQN – Site Query Note (also called Site Instruction or Site Query Notice) Raised when site conditions differ from drawings or specifications. Purpose: To clarify site-related technical or design issues. 11. Daily Reports Logs the day-to-day activities on-site, including: Weather conditions Number of workers Work completed Equipment used Purpose: Progress monitoring and recordkeeping. 12. Weekly Reports Summarizes daily progress, issues, manpower, equipment, and pending items. Often includes photos and planned vs actual comparison. Purpose: Weekly project tracking and reporting to management or clients. 13. Monthly Reports Comprehensive report including: Progress summary Project timeline updates Financial status Risk assessments Purpose: High-level review for stakeholders and decision-makers.